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Administrator (Office Manager)

Job Description

  1. Coordinate office activities and operations to secure efficiency and compliance to company policies.
  2. Manage agendas/travel arrangements/appointments etc. for the senior management team and other colleagues.
  3. Provide main administration support for the senior management.
  4. Support initial email outreach to qualify sales leads sent from HQ to Palo Alto office, such as processing and detailing the training provided by the senior manager.
  5. Handle basic office tasks, such as filing, answering phone calls, responding to emails, preparing documents, greeting visitors, and maintaining office supplies.
  6. Support logistics activities between Palo Alto office and Shanghai office, such as shipping and receiving new sensors.
  7. Support budgeting procedures and provide basic bookkeeping services.
  8. Create and update records and databases of personnel, financial and other data.
  9. Order, store and distribute office supplies; maintain, repair, or replace office equipment.
  10. Assist HR with daily tasks, such as completing the entry and dimension procedures.
  11. Assist colleagues whenever necessary.


  1. Experience in administrative services or related fields.
  2. Exceptional time management skills and interpersonal communication skills (verbal and written).
  3. Proactive, organized approach to multitasking.
  4. Familiarity with office management procedures and basic accounting principles.
  5. Highly proficient in common office software, such as MS Office and Google Workspace.
  6. Bilingual: Mandarin and English. Bachelor’s degree (or above) in related fields is preferred.

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