If you’ve ever scrambled to take a call only to find every meeting room booked, you’re not alone. From urgent calls with nowhere to go, to wandering halls unsure which room is actually free, these frustrations are all too common in modern offices. Meeting room availability is often unclear, and reservations frequently go unused, leaving employees frustrated and valuable workspace underutilized. This mismatch between demand and availability calls for a smarter solution—one that sees, understands, and optimizes space in real time.
Recently, Hesai has tackled this issue by upgrading its workspaces with “3D intelligence” using lidar technology. The smart workspace solution scans each meeting room in real time, accurately detecting occupancy and cross-referencing it with reservation data. Then the status of meeting room is displayed at the door with a four-color system: green for “available and unbooked,” red for “booked and in use,” blue for “booked but unoccupied”, and yellow for “unbooked but occupied.” If a booked room is found to be empty, the system automatically notifies the employees to reconfirm their booking; if there is no response, the room is released back into the booking pool—ensuring that workspace resources are never wasted.
And the results speak for themselves. In just three months, Hesai’s lidar-powered system has released 1,816 unused meeting rooms, reclaimed nearly 833 hours, and boosted utilization rates by 30%—a measurable leap in workplace efficiency.
At the core of this smart workspace solution is Hesai’s JT series hyper-hemispherical 3D lidar. With an industry-leading 360° × 189° field of view, the JT Series lidar overcomes the narrow coverage and blind spots of conventional infrared sensors and cameras, enabling real-time, corner-to-corner perception with zero blind spots.
The JT-empowered smart workspace solution also features a dashboard showing insightful metrics such as room usage, equipment operation time, and space utilization. Acting as an “office AI agent”, it provides the company with actionable data to improve office layouts and maximize efficiency.
Compared to cameras used in workspaces, lidar offers a clear advantage: privacy protection. It does not capture any facial or biometric information. This approach eliminates the privacy risks of conventional cameras while delivering accurate room occupancy data, allowing companies to achieve space optimizations without compromising on employees’ privacy.
Looking ahead, lidar-powered intelligence will continue to reshape work environments. From meeting rooms to open workspaces and libraries, it can guide people to available spaces in real time—eliminating wasted time and boosting productivity. This is just the beginning: static offices are becoming dynamic, data-driven environments. With Hesai’s JT Series lidar at the core, companies can unlock higher efficiency, smarter layouts, and a seamless workplace experience—all while safeguarding privacy.
